Online Payroll Software for Kenya — Cloud HR & Salary System
Process payroll in minutes, not days. Automated PAYE, NHIF, NSSF, SHIF, NITA & Housing Levy. P9/P10 KRA iTax reports, email payslips, employee self-service, M-Pesa salary payments — all on the cloud. Supports permanent, casual, contract & intern employees.
30-day free trial. No credit card required. Cancel anytime.
100+
Companies Served
10K+
Employees Managed
99.9%
Accuracy Rate
5 min
Avg. Payroll Run
Still Processing Payroll on Spreadsheets?
Manual payroll is costing your business time, money, and employee trust. KaziPay eliminates these problems.
Tax Calculation Errors
Manual PAYE, NHIF, and NSSF calculations lead to errors, KRA penalties, and underpaid or overpaid employees.
Days Wasted Monthly
Your HR team spends 3-5 days every month just processing payroll instead of focusing on employee engagement and growth.
Compliance Risk
Missing statutory filing deadlines or incorrect remittances to KRA, NHIF, or NSSF exposes your business to penalties and legal action.
Everything You Need to Run Payroll in Kenya
KaziPay is purpose-built for Kenyan tax laws and employment regulations. Process payroll in minutes with 100% accuracy.
Automated Payroll
One-click salary processing with automatic gross-to-net calculations. Multiple employment types: permanent, casual, contractors & interns. Handles overtime, bonuses, commissions, allowances (cash & non-cash), and all deductions.
Statutory Compliance
Auto-calculates PAYE (per current KRA tax tables), NHIF/SHIF, NSSF (Tier I & II), Housing Levy, NITA levy, and HELB deductions. Supports insurance relief, pension relief, owner-occupied interest. Tax tables auto-updated when KRA changes rates.
P9, iTax & Statutory Reports
Generate P9A/P9B tax cards, P10/P10A returns (KRA iTax export format), NHIF/SHIF schedules, NSSF schedules, NITA reports, Housing Levy reports, CBS reports, Muster Roll, and bank payment files at a click. Password-protected PDF payslips.
Employee Management
Central database for all employee records — contracts, qualifications, emergency contacts, and documents. Complete employee lifecycle management.
Leave Management
Online leave applications, multi-level approvals, balance tracking, and integration with payroll for leave-pay calculations.
Time & Attendance
Track employee attendance, working hours, overtime, and shifts. Integrates with biometric devices for automated time capture.
Bank & M-Pesa Integration
Generate bank-ready salary files for KCB, Equity, Co-op, NCBA, StanChart, Absa, DTB, I&M, and more. Supports M-Pesa bulk disbursement (XML format), cheque payment lists, cash payment signature lists.
Employee Self-Service
Employees view payslips, P9 forms, apply for leave, and update personal details through their own portal — on phone or desktop.
Reports & Analytics
Payroll cost analysis, department summaries, headcount trends, turnover reports, and custom report builder for management insights.
Process Payroll in 3 Simple Steps
No installations. No complexity. Just sign up and run payroll.
Add Your Employees
Upload your employee list or enter details manually. We'll import from your existing system if needed. Set up salary structures, allowances, and deductions.
Click "Run Payroll"
KaziPay automatically calculates gross pay, all statutory deductions, net pay, and generates payslips. Review and approve with one click.
Pay & File
Download bank payment files, email payslips to employees, and generate statutory returns for KRA, NHIF, and NSSF filing. Done in minutes.
The Best Online Payroll Software in Kenya — Here's Why
Comparing payroll software? Here's what makes KaziPay the smart choice for Kenyan businesses in 2026.
Multi-Company Support
Manage payroll for multiple companies from one login. Perfect for accounting firms, group companies, and payroll bureaus handling multiple clients.
Multi-Currency Payroll
Pay employees in KES, USD, EUR, or any currency. Editable exchange rates. Essential for NGOs, embassies, and international organizations in Kenya.
All Employment Types
Permanent employees, casual/daily workers, independent contractors, consultants, and interns — all handled correctly with their specific tax treatments.
Password-Protected Payslips
Generate professional branded PDF payslips with your company logo. Password-protected for employee privacy. Mass email to all employees with one click.
Complete KRA iTax Integration
One-click export of P10 returns in the exact .xlsm format required by KRA iTax portal. P9A/P9B cards, PAYE schedules, and Fringe Benefit Tax reports.
Dedicated Kenyan Support
Our support team is based in Nairobi and understands Kenyan payroll inside-out. Phone, WhatsApp, and email support — no chatbots, just real people.
Start Free. Scale as You Hire.
No hidden fees. No contracts. Free for small teams. Pay per employee count as you grow.
Free
For micro businesses
- Up to 5 employees
- Automated Payroll
- PAYE, NHIF, NSSF, SHIF
- Housing Levy & NITA
- PDF Payslips
- P9 & P10 Reports
- Bank Payment Files
- Email Support
Starter
For small businesses
- Up to 50 employees
- Everything in Free
- Email Payslips
- Loan & Advance Tracking
- Multiple Employment Types
- Overtime & Attendance
- Commission Calculations
- Phone & Email Support
Business
For growing companies
- Up to 200 employees
- Everything in Starter
- Employee Self-Service Portal
- Leave Management
- Password-Protected Payslips
- Expense Claims Module
- Payroll General Ledger
- Priority Phone Support
Enterprise
For large organizations
- Unlimited employees
- Everything in Business
- Multi-Company / Multi-Branch
- Multi-Currency Payroll
- Custom Integrations & API
- Recruitment Tracking (FREE)
- Dedicated Account Manager
- 24/7 Support with SLA
Who Uses KaziPay?
SMEs & Corporates
NGOs
Schools & Universities
Healthcare
Hospitality
Manufacturing
What Our Clients Say
Businesses across Kenya trust KaziPay for their payroll.
"KaziPay reduced our payroll processing from 3 days to 30 minutes. The PAYE and NSSF calculations are always accurate. Our employees love receiving payslips on their phones."
HR Manager
Chania Prestige Limited
"As an NGO, we needed multi-currency payroll and project-based cost allocation. KaziPay delivered exactly what we needed. The P9 generation alone saves us weeks every year."
Finance Administrator
International NGO, Nairobi
"Moving from Excel to KaziPay was the best decision we made. No more manual errors. The bank payment file generation works perfectly with our Equity Bank account."
Operations Director
North Express Limited
KaziPay vs Other Payroll Software in Kenya
Looking for a Wingubox alternative? See why 100+ businesses switched to KaziPay for their payroll.
| Feature | KaziPay | Typical Competitor |
|---|---|---|
| Free Tier (up to 5 employees) | Yes | 1-2 only |
| Multi-Company Support | Yes | No |
| Multi-Currency Payroll | All currencies | Limited |
| PAYE, NHIF, NSSF, SHIF, Housing Levy | Automated | |
| NITA Levy Calculations | Yes | |
| Password-Protected PDF Payslips | Yes | |
| Mass Email Payslips & P9 | One click | |
| KRA iTax P10 Export (.xlsm) | Yes | |
| Employee Self-Service Portal | Full ESS | |
| Leave Management + Approvals | Advanced | |
| Expense Claims & Reimbursements | Yes | |
| Loan & Advance Pay Management | Full module | |
| Recruitment / Job Tracking | Included | |
| Biometric Device Integration | Yes | No |
| M-Pesa Bulk Salary Payments | B2C XML | |
| Project-Based Cost Allocation (NGOs) | Yes | No |
| Payroll General Ledger / Journals | Yes | |
| Gratuity & Severance Calculator | Yes | |
| Fringe Benefit Tax | Yes | |
| Dedicated Nairobi-Based Support | Phone + WhatsApp | Email only |
Based on publicly available information. KaziPay is a product of eLivecode Solutions Limited.
Switch to KaziPay Today — It's Free to StartFrequently Asked Questions
Everything you need to know about KaziPay.
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