All KaziPay Modules — The Best Wingubox Alternative
Every feature you need to run payroll in Kenya. No feature-gating — every plan gets every module. Compare us to Wingubox, Sage, or any other payroll software.
Automated Payroll Processing
One-click payroll run that automatically calculates everything from gross pay to net pay. Process monthly, bi-weekly, or weekly payrolls with 100% accuracy. Supports basic salary input AND net salary input (gross-to-net & net-to-gross).
- Basic salary, allowances, overtime, bonuses & commissions
- Net salary processing — input desired net, system back-calculates gross & deductions
- Automatic PAYE calculation (current KRA tax bands)
- NHIF/SHIF, NSSF (Tier I & II), Housing Levy, HELB, NITA
- Custom deductions (Sacco, insurance, bank loans, advances)
- All employment types: permanent, casual, contractors, interns
- Tax relief calculations (personal, insurance, disability, mortgage, pension)
- Password-protected PDF payslips with company logo branding
- Mass email payslips to all employees in one click
- Multi-currency payroll with editable exchange rates
- Back-pay, arrears & bonus processing
Statutory Compliance & KRA iTax Reports
Stay 100% compliant with all Kenyan employment tax laws. KaziPay auto-updates when tax rates change. Single-click KRA iTax export in official .xlsm format.
- P9A/P9B Tax Deduction Cards (annual & on-demand)
- P10/P10A Monthly Returns — single-click .xlsm export for KRA iTax
- Mass email KRA P9 reports to all employees
- NHIF/SHIF monthly schedules & byproduct reports
- NSSF monthly schedules (new rates, Tier I & II)
- Housing Levy schedules
- HELB deduction schedules & remittance
- NITA (National Industrial Training Authority) levy
- CBS (Central Bureau of Statistics) reports
- Muster Roll for casual employees
- Fringe Benefit Tax (FBT) calculations & reporting
- Automatic tax table updates when KRA revises rates
Allowances, Benefits & Tax Relief
Full support for every type of allowance and benefit under Kenyan tax law — cash and non-cash, taxable and exempt.
- Cash allowances: house, transport, commuter, entertainment, responsibility, acting, hardship, leave, overtime
- Non-cash benefits: company car, housing, meals, medical
- Commission calculations — advanced formula or simple percentage
- Bonus & 13th month salary processing
- Preset relief deductions: HOSP, Insurance Relief, Owner Occupied Interest, Retirement Fund (pension)
- Personal relief & disability exemption
- Defined benefit & defined contribution pension schemes
- Director fees & ex-gratia payments
Loans & Advance Pay Management
Automate staff loans, salary advances, and repayment tracking. Employees can request advances through self-service, and deductions are automatically processed in payroll.
- Company loan management — issue, track & auto-deduct
- Salary advance requests with installment repayment
- Low interest tax benefit calculations on staff loans
- Sacco loan deductions with loan repayment reports
- Bank loan & HELB deductions
- Loan balance tracking (outstanding, paid, arrears)
- Employee self-service advance requests with approval workflow
- Loan repayment reports — sacco, bank, HELB, company loans
Employee Management
Central database for all employee information. Track the complete employee lifecycle from hiring to separation. Supports permanent, casual, contractors & interns with separate payroll rules.
- Employee profiles with photos & documents
- 4 employment types: permanent, casual/daily, contract, intern
- Department, branch, cost center & designation hierarchy
- KRA PIN, NHIF, NSSF number tracking
- Emergency contacts & next-of-kin records
- Qualification, skills & training records
- Contract renewal alerts & probation tracking
- Gratuity, severance & final dues processing
Leave Management
Complete leave management aligned with Kenya's Employment Act. Online applications, multi-level approvals, email notifications, and automatic balance tracking.
- Annual, sick, maternity, paternity, compassionate, study leave
- Online leave application & approval via self-service
- Multi-level approval workflows with email notifications
- Leave balance tracking, carry-over & buy-back
- Team calendar & department visibility
- Leave reports & analytics
- Integration with payroll for leave-pay & leave-without-pay
Employee Self-Service Portal
Empower employees with a secure portal to view payslips, download P9 forms, request advances, submit expense claims, and manage their own leave — reducing HR workload by up to 70%.
- View & download password-protected payslips
- Download P9 tax certificates
- Submit overtime claims
- Request salary advances with installment terms
- Submit expense claims & reimbursements
- Report losses & damages
- Apply for leave (with approval workflow)
- Update personal details & bank information
- View company announcements & policies
Expense Claims & Reimbursements
Employees submit expense claims through self-service with receipt attachments. Managers approve or reject, and approved amounts flow straight into the next payroll run.
- Employee-initiated expense submissions via portal
- Receipt & document attachments
- Multi-level approval workflow
- Category-based expense tracking (travel, meals, accommodation)
- Automatic payroll integration on approval
- Expense reports by employee, department, and project
Bank Payments, M-Pesa & Cheque
Generate salary payment files for every payment method used in Kenya. Export ready-to-upload files for all major banks and Safaricom M-Pesa bulk payments.
- Bank payroll processing files — KCB, Equity, Co-op, NCBA, Absa, StanChart, I&M, DTB, Family Bank
- M-Pesa bulk payment XML (Safaricom B2C format)
- Cheque payment lists with cheque numbers
- Cash payment signature lists
- Multi-bank support per employee
- Payment reconciliation reports
Time & Attendance
Track working hours, overtime, shifts, and late arrivals. Integrates with biometric devices and feeds directly into payroll for automatic overtime calculations.
- Clock-in / clock-out tracking
- Biometric device integration (fingerprint, face recognition)
- Overtime calculations per Kenya labour laws (1.5x, 2x)
- Shift management & rotation schedules
- Absenteeism & late arrival tracking
- Hourly rate calculations for casual workers
- Direct payroll feed with no manual entry
More Powerful Modules
Reports & Analytics
Payroll cost analysis, department summaries, headcount trends, custom report builder, and Payroll General Ledger for journal entries export to your accounting system.
Multi-Company / Multi-Branch
Manage payroll for multiple companies or branches from a single login. Consolidated or separate reporting. Perfect for group companies.
Multi-Currency Payroll
Pay staff in KES, USD, EUR, GBP, or any currency. Editable exchange rates updated per payroll period. Ideal for NGOs & international orgs.
Recruitment Tracking (FREE)
Track job applications, interview stages, candidate scoring, and hiring decisions. Included free with every KaziPay plan — no extra charge.
Gratuity & Severance
Calculate end-of-service benefits, gratuity payments, and severance per Kenya's Employment Act. Final dues processing included.
Fringe Benefit Tax
Automated FBT computation for company cars, housing, loans, and other taxable non-cash benefits. Generates FBT returns.
Commission Calculations
Advanced formula or simple percentage-based commissions. Supports sales targets, tiered rates, and team-based splits.
Project-Based Cost Allocation
Allocate payroll costs across projects, grants, and donor funds. Essential for NGOs, international organizations, and construction firms.
Payroll General Ledger
Automated journal entries for every payroll run. Export to QuickBooks, Sage, Xero, or any accounting software. Loan repayment reports for saccos, banks & HELB.
Biometric Integration
Connect biometric devices (ZKTeco, Hikvision, etc.) for automated clock-in/out. Attendance data feeds directly into payroll.
Custom API & Integrations
RESTful API for integration with your ERP, accounting system, or HRIS. Webhooks, bulk imports, and custom data feeds.
Dedicated Support
Kenya-based support team. Phone, email, WhatsApp, and remote assistance. Not a chatbot — real payroll experts who understand Kenyan compliance.
Why Switch from Wingubox to KaziPay?
KaziPay offers everything Wingubox does — plus multi-company support, biometric integration, project cost allocation, and dedicated Kenyan support. Here's why businesses are switching:
Same Low Pricing, More Features
FREE for up to 5 employees. From KES 1,500/month. Same pricing structure as Wingubox with biometric integration, multi-company, and project allocation included.
Multi-Company from One Login
Manage payroll for multiple companies, subsidiaries, or NGO projects — all from a single dashboard. Wingubox doesn't offer this.
Biometric & Hardware Integration
Connect ZKTeco, Hikvision, and other biometric devices. Attendance data flows directly into payroll — zero manual entry.
Project & Donor Fund Allocation
Allocate payroll costs to specific projects, grants, or donor funds. Essential for NGOs, research institutions, and construction firms.
Real Human Support in Kenya
Call, WhatsApp, or email our Nairobi-based team. We handle setup, data migration, and training for free. No chatbots.
Free Migration from Any System
Switching from Wingubox, Sage, or Excel? We migrate your employee records, payroll history, and loan balances — completely free.
Start Free — All Features, No Card Required
Get started with KaziPay free for up to 5 employees. Or request a personalized demo to see every module in action.